RFQ Software for Manufacturing Procurement
Request for quotation software that handles the full RFQ cycle — BOM upload to awarded quote — with a structured audit trail. Set up in one hour. First RFQ out the same day.
Book a 20-minute demo →What is RFQ software?
RFQ software — request for quotation software — manages the full supplier quoting process digitally. Instead of emailing BOM attachments and collecting replies in different formats, buyers upload their specification, suppliers submit structured quotes through a portal, and the comparison is automatic.
For manufacturing companies, RFQ software replaces the email-and-spreadsheet workflow that breaks down once you're running more than 10 RFQs per month or working with more than 5–7 suppliers. The overhead of manual reformatting, follow-up emails, and comparison spreadsheets typically costs €85–€150 per RFQ in team time.
The RFQ process with ProcFlow: step by step
Upload your BOM
Export from ERP, CAD, or existing Excel. ProcFlow auto-detects columns — part numbers, quantities, materials, tolerances. Under 3 minutes from upload to published RFQ.
Select suppliers and send invitations
Choose from your approved supplier list by category. Each supplier gets a unique magic link — no account required. Delivery confirmed in real time.
Manage questions and clarifications
Post public announcements visible to all suppliers (drawing revisions, deadline changes). Send private messages to individual vendors. All logged against the RFQ.
Compare quotes side by side
All responses land in a structured comparison view: unit price, total, lead time, conditional terms. Optional anonymous ranking shows suppliers where they stand — driving an average 8% improvement in final pricing.
Award and document
One click to award. The platform records the decision, the rationale, and the full quote history — ISO-ready export available immediately.
What ProcFlow RFQ software includes
Request for quote software vs. full procurement platforms
Enterprise procurement platforms like Coupa or SAP Ariba cover the full procure-to-pay cycle — requisitions, approvals, POs, invoice matching — in addition to RFQs. They are designed for organisations with 1,000+ employees, dedicated IT teams, and 6–12 month implementation budgets.
For manufacturers under 300 employees, dedicated request for quote software handles the workflow you actually run without the overhead of a platform built for a different scale. ProcFlow costs 95% less than enterprise alternatives in year one and requires no implementation consultant.
See how ProcFlow handles the full RFQ cycle
20-minute demo. We'll walk through BOM upload to award — live, with your own data if you want.
Book a demo →Frequently asked questions
What is RFQ software?
RFQ software (Request for Quotation software) is a digital platform that manages the full supplier quoting process: uploading a Bill of Materials, inviting suppliers to quote, collecting structured responses in a single portal, comparing quotes side by side, and recording the award decision for audit purposes. It replaces email attachments and manual comparison spreadsheets.
What is the difference between an RFQ, RFP, and RFI?
An RFQ (Request for Quotation) asks suppliers to price a specific, well-defined requirement — typically used in manufacturing for BOM-based sourcing where the spec is fixed. An RFP (Request for Proposal) is used when requirements are less defined and you want suppliers to propose solutions. An RFI (Request for Information) is a market research step before issuing an RFQ or RFP. Manufacturing procurement primarily uses RFQs.
How does request for quotation software work?
The buyer uploads a BOM or specification, selects which approved suppliers to invite, and the software sends each supplier a unique magic link. Suppliers submit structured quotes through the portal — unit price, lead time, terms — without creating an account. The buyer sees all quotes in a comparison view and awards with one click. The full quote history is stored for audit purposes.
What is strategic sourcing software?
Strategic sourcing software supports the process of identifying, evaluating, and selecting suppliers for maximum value over time — rather than just finding the lowest price on a single RFQ. In manufacturing, this includes supplier qualification, competitive benchmarking, and approved supplier management. ProcFlow combines RFQ management with supplier performance tracking to support strategic sourcing decisions.
Can suppliers submit quotes without creating an account?
Yes. ProcFlow uses magic links — suppliers receive a unique URL by email and can submit a full structured quote, communicate with the buyer, and upload supporting documents without registering. This removes the largest adoption barrier. Manufacturers using ProcFlow see supplier response rates above 90%.