Built for manufacturers.
By someone who watched them suffer.

The problem we're solving

A typical RFQ — Request for Quote — looks like this in most manufacturing SMEs: a procurement manager opens Outlook, attaches a PDF spec, types a covering note, and sends it to 5–10 suppliers. Then they wait. Replies come in different formats over the next three days. Some suppliers ask clarifying questions that go to a different inbox. The quotes sit in a shared folder called "RFQ 2024 Q2 v3 FINAL.xlsx" until someone manually copies them into a comparison spreadsheet.

We calculated the true cost of this process: between €85 and €150 per RFQ in hidden overhead. For a company running 30 RFQs per month, that's €2,500–€4,500 per month in procurement team time, before accounting for the 8–15% they lose on pricing because suppliers have no idea where they stand competitively.

Enterprise software exists for this problem. Coupa. SAP Ariba. They work — for companies with a dedicated IT team, a six-month implementation runway, and $100k+ for year one. That's not who we're building for.

What we built

ProcFlow is RFQ management for manufacturers who need something that works today, not after a six-month rollout. A buyer uploads their BOM — Bill of Materials — and the system auto-detects columns, validates part numbers, and has an RFQ ready to send in under three minutes. Suppliers get a magic link, no account required, and submit their quote directly in the browser. Every quote lands in a structured comparison view: price, lead time, unit cost, side by side.

One feature that surprised our early customers: anonymous supplier ranking. When a supplier submits a quote, they can optionally see where they rank against competitors — second of three, say — without seeing any prices or names. This alone drives an average 8% improvement in pricing, because suppliers self-select to sharpen their offer. No awkward phone calls. No hints. The system does it.

Everything is audit-ready. Every quote, every communication, every decision is timestamped and traceable. When management asks why you chose Supplier X, you have a defensible answer — not a gut feeling.

Where we are

ProcFlow is an early-stage company based in Slovenia. We're in the founding cohort phase — working closely with our first 10 manufacturing customers to make sure the product fits their real workflow before scaling. Our focus is the CEE region: Slovenia, Austria, and Germany, where manufacturing density is high and procurement digitization is behind.

We're not trying to be Coupa. We're trying to be the tool that 80% of manufacturers who currently use email actually switch to — because it takes an hour to set up, costs €199 per month, and makes the process obviously better from day one.

Get in touch

We respond to every email personally, usually within a few hours during business days. If you're a manufacturer who wants to see if ProcFlow fits your workflow, we'll walk you through it on a 20-minute call — no sales pitch, just the product.