Your procurement lives inemail threads and Excel.There's a better way.
Most teams only get 1–2 quotes per RFQ because chasing a third supplier by email isn't worth the hassle. In our own usage, quotes on the same line item vary by 21.9% on average — money left on the table on every purchase. ProcFlow makes it as easy to compare five suppliers as one.
No credit card. No commitment. We'll walk you through it personally.
Trusted by procurement teams and suppliers across Europe
Drop your BOM file here
Supports .xlsx, .csv, and .pdf
01 / The hidden cost of manual procurement
Every RFQ costs you more than you think.
Most procurement teams don't track the overhead. Here's what's actually happening behind every quote request — watch your Tuesday afternoon:
To: quotes@pmw.de
To: rfq@steelsolutions.at
To: sales@fastparts.si
copy · paste · attach · repeat — for every supplier
Steel Solutions GmbH
RE: RE: FW: RFQ-4471
Precision Metal Works
AW: Angebot — final version
FastParts Mfg
RE: prices??? see below
Grosschädl Stahl
RE: RE: RE: neue Preise
| Supplier | Price | Lead |
|---|---|---|
| Steel Solutions | €13,200 | 10d |
| Precision Metal | #REF! | 14d |
| FastParts | ??? | — |
Sound familiar? This loop runs for every single RFQ.
Inbox chaos
Supplier quotes arrive in different formats, different inboxes, different threads. Nothing is comparable.
Specs get lost
Suppliers quote on the wrong version. Drawings don't make it through email. Clarifications take days.
Money left on the table
Chasing a third supplier by email isn't worth the hassle, so most teams stop at one or two quotes — and never see what they overpaid.
Production waits
Every day your RFQ sits unanswered is a day your production line doesn't have parts.
Coupa is overkill
Enterprise software takes 6 months to implement, costs $100k+ in year one, and has 500 features you'll never use.
Excel breaks at scale
Your comparison spreadsheet works for 3 suppliers. At 10, it's a liability. At 30 RFQs/month, it's chaos.
There's a version of this where your team sends an RFQ in 3 minutes and gets quotes back — organized, comparable, audit-ready — by tomorrow morning.
02 / How it works
From BOM to awarded quote in under 3 minutes.
Upload your BOM
Drag and drop your Excel or CSV. ProcFlow auto-detects columns, validates part numbers, and flags anything that needs attention. No reformatting. No templates. Supports .xlsx, .csv, and .pdf.
Drop your BOM file here
or click to browse
Invite your suppliers
Select which suppliers receive this RFQ. They get a unique magic link — no account creation, no password, no friction for them. Communicate via public announcements or private messages directly on the quote page.
Precision Metal Works
quotes@pmw.de
Steel Solutions GmbH
rfq@steelsolutions.at
FastParts Mfg
sales@fastparts.si
Communication Channels
Compare and award
Every quote lands in a structured comparison view. Price, lead time, unit cost — side by side. Suppliers can optionally see their anonymous ranking against competitors, driving 8% better pricing on average. One click to award.
| Supplier | Price | Lead | Rank | |
|---|---|---|---|---|
| Precision MetalBest | €1,200 | 14d | 1 | |
| Steel Solutions | €1,325 | 10d | 2 | |
| FastParts | €1,400 | 7d | 3 |
Supplier view: “You are ranked #2 of 3 suppliers”
Public & Private Channels
Post announcements all suppliers see, or send private messages to individual vendors — all in one place.
03 / Competitive intelligence
Anonymous supplier ranking drives 8% better pricing
No more awkward phone calls hinting at where suppliers stand. No more "friendly suggestions" to sharpen their offer. Suppliers see their rank automatically — they make their own decision to compete harder.
Transparent. Hands-off. And it works: 8% average price improvement when ranking is enabled.
Suppliers see their rank
"You are ranked #2 of 4 suppliers on this RFQ"
Competitor details stay hidden
No names, no prices, no specifics — just their position
You control when to enable it
Toggle ranking visibility per RFQ — use it strategically
Your View
Quote Comparison
Precision Metal Works
14 day lead time
€12,450
Steel Solutions GmbH
14 day lead time
€13,200
+6%
FastParts Manufacturing
14 day lead time
€14,100
+13%
Supplier View
Your ranking
2nd of 3 suppliers
Competitor details are hidden
04 / ROI calculator
The math is simple.
Based on a typical manufacturing procurement team sending 30 RFQs per month.
05 / Early adopters
What our founding customers say
“We went from spending half a day on each RFQ to having quotes ready for comparison before lunch. The time savings alone paid for the annual subscription in the first month.”
Thomas K.
Procurement Manager
Precision machining, 45 employees · Slovenia
“The anonymous supplier ranking feature changed everything. Our suppliers now know where they stand competitively, and we've seen an average 8% improvement in pricing without any negotiation.”
Maria S.
Operations Director
Industrial fabrication, 85 employees · Austria
06 / Pricing
Pricing that makes sense.
No per-seat fees. No setup cost. No 3-year contracts. Cancel anytime.
Core
For buyers who need speed
Controlled
For teams who need governance
Serious
For procurement heads who need to prove the savings
Founding members lock in current pricing permanently.
07 / Who are you?
Two sides of every RFQ. One platform.
I buy parts and materials
You run RFQs, chase quotes, and defend decisions. ProcFlow turns that into a 3-minute workflow with a full audit trail.
- Send your first RFQ today — onboarding takes 1 hour
- Founding cohort pricing, locked in permanently
- We set it up with you, personally
I quote and supply
Received an RFQ from a customer? Open your magic link — no account, no password, no cost. Want a dashboard of all your RFQs? Log in here.
- Always free for suppliers
- Quote directly from your magic link
- See your anonymous ranking and sharpen your offer
Founding cohort — 10 companies total
3 of 10 seats taken
We're hand-picking 10 founding companies.
You might be one of them.
Founding members get white-glove onboarding — we set everything up with you, personally. Your suppliers imported, your first RFQ live, your team trained. In one session.
In return, we ask for honest feedback and the chance to build the product around your real procurement workflow.
This isn't a demo. It's a 20-minute call to see if we're a fit for each other.
Already have questions? Email us directly — we respond within 24 hours.
hello@procflow.net
7 spots remaining · Once full, standard self-serve signup opens
08 / Contact
Talk to a founder. Not a sales team.
Tell us about your procurement setup — how many RFQs you run, what's breaking, what you've tried. We read every message and respond within 24 hours, personally.
- Applying for a founding seat? Mention it — 7 spots left
- Suppliers welcome too: ask anything about quoting on ProcFlow
- Prefer email? hello@procflow.net works just as well